GUIDELINES: LEGALIZATION OF DOCUMENTS

The process for legalization of a document involves verifying the origin of the relevant document. Legalization is official confirmation that the signature of the civil servant that has signed a document, or the seal or stamp on the document, is legitimate.

Guyana is not yet a signatory to the Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents (The Apostille Convention), and is therefore prohibited from using the Apostille Seal. Documents are therefore legalized using the format of a letter certifying the authenticity of the Seal and Signature of the Notary affixed on the documents that are submitted for legalization. This letter will consist of the Official Stamp of the Embassy as well as the Signature of the Official at the Embassy authorized to legalize documents.

The Embassy legalizes standard documents such as:

  • Certificates (Birth, Death, Marriage, Divorce Decree, Registration, Police Certificate of Character, Non-Impediment to Marriage, University Diplomas/Degrees, etc.)

  • Republic of Guyana Passport

  • Commercial Documents (Export Certificates, Manufacturing Certificates, Certificates of Compliance)

Certified English translations of all documents in foreign languages are required.

Documents without the Signatures and Seals of the Notary Public or the relevant authorized Agency/Institution will not be processed.

Please contact the Embassy if you require the legalization of a document which is not listed above.

DOCUMENTATION:

  • Completed Application Form (for individuals or organizations)

  • Original document to be legalized and a coloured copy

  • Valid Photo Identification (Coloured Copy of Identification Card or Passport)

  • Original Deed Poll/Certificate of Marriage or any other relevant document – if there was a change of name other than what is stated on the document to be legalized (e.g. Certificate of Birth, Passport, Certificate of Character, etc.)

FEES:

  • Legalization (per document): €20

  • Return Postage of Documents via Registered Mail: €10

The Embassy would not be in a position to commence the process if the respective fees are not received. The fees can either be enclosed in the envelope with the documents to be posted to the Embassy or transferred into the Embassy’s Bank Account.

IN THE CASE OF A BANK TRANSFER, KINDLY CONTACT THE EMBASSY FOR THE BANK ACCOUNT DETAILS.


PLEASE TRANSFER THE EXACT FEE INTO THE ACCOUNTS. THE EMBASSY WOULD NOT BE IN A POSITION TO REFUND ANY EXCESS PAYMENT.

PROCESS:

The legalization process can take approximately five (5) working days, but can vary on a case by case basis.

Once the legalization has been completed, the Embassy will dispatch to the Applicant, the

Legalized documents via Registered Mail to the return address stated on the Application Form.

The Applicant is required to confirm receipt of the Certificate and other documents by signing and returning to the Embassy the “Receipt of Documents Slip” via email address consular@embassyofguyana.be

EMBASSY’S POSTAGE ADDRESS:

 

Embassy of Guyana

114 Boulevard Brand Whitlock (3rd Floor)

1200 Brussels

Belgium